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Meetings and Decision Making

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We are committed to upholding the highest levels of transparency.

Here you can view Agendas and minutes from our Joint Independent Audit Committee (JIAC), Performance and Accountability meetings (PAM) as well as any decision made by the Police and Crime Commissioner.

To find out more about how decisions are made you can view the Decision Making Policy.

Joint Independent Audit Committee meetings (JIAC)

The Joint Independent Audit Committee provides independent assurance to the Police and Crime Commissioner and Chief Constable regarding the adequacy of the risk management framework and the associated control environment within Thames Valley Police and our office.

Agendas and minutes from Joint Independent Audit Committee meetings can be found on the dedicated JIAC webpage.

Performance and Accountability meetings (PAM)

The Performance and Accountability meetings take place between the Police and Crime Commissioner and the Chief Constable. All meetings are open to members of the public to attend. However, due to capacity and security issues, please contact charlie.roberts@thamesvalley.police.uk to confirm your attendance 7 days in advance so that arrangements can be put in place.

AgendaRelated documentsMinutes
Agenda 7 February 2024
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
7 February 20247 February 2024
Agenda 18 January 2024
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
(Generic Agenda)
18 January 202418 January 2024
Agenda 7 November 2023
10.30-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
7 November 2023
Agenda item 10 Contact Management Performance Briefing
7 November 2023
Agenda 12 September 2023 – CANCELLED
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
(Generic Agenda)
12 September 2023 meeting cancelled due to policing operations and the agenda carried forward to the 7 November 2023 meetingN/A
Agenda 9 August 2023
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
9 August 20239 August 2023
Agenda 14 July 2023
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams (Generic Agenda)
14 July 202314 July 2023
Agenda 18 May 2023
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
18 May 202318 May 2023
Agenda 16 March 2023
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
16 March 2023
An Inspection of how well the police tackle serious violence
16 March 2023
Agenda 19 January 2023
10.30am-12:30pm TVP HQ South, Oxford Road, Kidlington, Oxon / MS Teams
19 January 202319 January 2023

You can find previous PAM meeting agendas and minutes in our archive.

2024 Decisions

2024 / 001 – Contract for the supply of StarTraq (Dynamic Offence Management and Enforcement) DOME Software

2024 / 002 – Contract for the supply of mobile phone Refresh 2024 – Frontline Devices

2024 / 003 – Contract for the fit out of Western Hub Building A

2024/ 004 – Chief Resilience Officer Recruitment

2024/ 005 – Community Fund Grant Awards January 2024

2024 / 006 – Contract for the supply, installation, configuration, testing & commissioning of a secured guest WiFi Network

2024 / 007 – Adoption of Governance Review Proposals

2024 / 007 – Appendix to Governance Review Proposals

2024 / 008 – Contract for the Supply of VIPER Service

2023 Decisions

2023 / 001 – Provision of Managed Service for Business Travel incorporating Accommodation, Rail & Air

2023 / 002 – Sale of 44-48 Windsor Road, Bray

2023 / 003 – Community Fund Grant Awards February 2023

2023 / 004 Contract for the supply of Electricity Energy

2023 / 005 – Contract for the supply for the 2023 TVPHC Laptop Refresh

2023 / 006 – Contract for the Renewal of the Contact Management Platform (CMP) Support Services

2023 / 007 – Contract for the Supply of NTT Support and Maintenance

2023 / 008 – Contract for the supply of a Case Management solution for ACRO

2023 / 009 – Contract for the supply of PeopleSoft Upgrade and ongoing support service

2023 / 010 – Contract for the supply of body worn video services

2023 / 010 – Sale of 44-48 Windsor Road, Bray

2023 / 011 – Contract for the supply of Imbert Court Works for Accommodation Refurbishment and Fire Compartmentation

2023 / 012 – Contract for the supply of 2017 Standard General Patrol Body Armour and Plain Black Covers

2023 / 013 – Concession Request – Custodial Healthcare

2023 / 014 – Contract for the supply of Public Space CCTV Services

2023 / 015 – Contract for the supply of Atlantic House Refurbishment Works (Main Contractor)

2023 / 016 – Sale of 29 Lovell Close, Henley

2023 / 017 – Community Fund Grant Awards August 2023

2023 / 018 – Contract for the supply of ELA Agreement

2023 / 019 – Business Crime Strategy

2023 / 020 – Direct Award from the Community Fund

Small grant awards

A decision paper is published above for all significant grants awarded by the PCC, which includes all grants valued at more than £1m. Other grants awarded are summarised in the table below:

RecipientAward dateReasonNotesAmount
Care of Police Survivors (COPS)12 February 2024Annual donations of £5000 for each of 2023 and 2024Funded from the Community Fund by agreement with Chief Constable£10,000
The Police Arboretum Memorial Trust20 November 2023Support to the Digital Memorial Programme to commemorate fallen police officers and staffFunded from the Community Fund by agreement with Chief Constable£7,250
Hampshire & Isle of Wight Constabulary
& Thames Valley Police
Unity Tour
14 June 2023Support fundraising activity for Care of Police Survivors (COPS)Funded from the Community Fund by agreement with Chief Constable£500
Thames Valley Police Cadets 10 October 2023Support activities of CadetsFunded from the Community Fund by agreement with Chief Constable£5000

You can find previous years decision papers in our archive.